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How to send personal data securely using email encryption

When sending emails to recipients outside of the University from your staff or generic email account (@chi.ac.uk), it is sometimes difficult to determine if these emails are being accessed using a secure method.  This is particularly important when the information being sent includes personal...
Graduation

Information about graduation, including about the ceremonies, academic dress, and tickets is available on the University's main website.
Data protection

Information about the General Data Protection Regulation (GDPR) is available on the Data Protection area of the staff intranet (login required).
Finding the serial number of a computer
Windows computers 

On desktops, laptops, and Surface devices press Ctrl+Alt+i on the keyboard to display the serial number on the screen (it is sometimes called the computer name   or referred to as the service tag).

On desktops, the white sticker (usually on the top of the...
How to send protected emails using message permission rules

In the past when sending emails containing personal data or sensitive information to recipients both inside and outside of the University from your staff or generic email account (@chi.ac.uk), there were no controls regarding where this email could go. It could be forwarded and the contents...
Virus scanning

You can virus scan University files, folders, or devices.

If you believe you have a virus, or the scan results indicate you have, please contact SIZ immediately.

Single file / folder / USB scan
  • Navigate to the file / folder/ USB in File Explorer
  • Right click the file / folder...
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    Sustainability

    With over 5,000 students and 1,000 members of staff, the University’s activities can have a large impact on our local and global environment. However, our activities provide us with many opportunities to create a culture of environmental awareness throughout our community, which will hopefully...
    Privacy policy: Supportworks and SupportMe self-service portal


     

    This Policy relates to personal data, as defined in data protection legislation, which is held within the Supportworks call logging system.  

    What is Supportworks?
  • Supportworks is the main call management system used by the University to log, track and manage requests and...
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    Personal data breaches

    You must immediately report breaches or potential breaches of personal data as soon as you become aware of them. This includes lost or stolen laptops, memory sticks or other mobile devices, and accidental disclosures of information, for example sending an email to the wrong recipient.

    If...
    Reading encrypted emails sent from University staff

    If you communicate by email with members of staff from the University of Chichester, it is likely you have been sent an encrypted email if it contains sensitive or personal information.

    While instructions are provided in the email on how to decrypt the message, a more detailed guide is...
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