Accessing University services on your personal Windows device (Staff)

The guidance on this page applies to University staff who wish to use their personal, or unmanaged Windows device for work purposes.

As a member of staff, you will need to install the Microsoft Intune Company Portal to access University services on your Windows device. The Company Portal will grant you access to University services so long as your device meets certain criteria, as set out in the guidance for Personal Devices. It is important to review this guidance before continuing through the steps below https://help.chi.ac.uk/personal-devices.

Installation of the Company Portal on your personal device will not grant Microsoft or the University access to any of your personal information held on your device.

Where possible, we highly recommend using a University provided computer or device to access services. This will have the necessary security controls in place to support your working.

Before you register:

1. Make sure that you are using a personal or unmanaged Windows computer. You can do this by pressing the following combination on your keyboard: ‘CTRL + ALT + I’. If your device information is displayed, then you are using a University managed computer and should not proceed with the next steps. If your device is not working as intended, please contact the SIZ on help@chi.ac.uk.
2. You will need to be running the latest version of Microsoft Windows 10 or 11 on your device with the latest security patches installed. You can review the University requirements for updates here: https://help.chi.ac.uk/personal-devices#Configure. Please visit the Microsoft guidance here on how to keep Windows up to date: https://support.microsoft.com/en-us/windows/update-windows-3c5ae7fc-9fb6-9af1-1984-b5e0412c556a#WindowsVersion=Windows_11
3. Is your device already registered with the University of Chichester?
   1. Find and open ‘Access work or school’ from the Start Menu.
   2. If your identity is displayed beneath the ‘Connect’ button, then you are already registered.
4. Is your device already registered with another University or organisation?

You should check with the other organisation’s IT team to determine if they will support you registering your device with another University.

1. Open ‘Settings’ from the start menu and select ‘Accounts’
2. Select ‘Email & accounts’ from the left-hand panel
3. Under Accounts used by other apps, click ‘Add a workplace or school account’
4. Follow the sign-in dialogue using your University of Chichester credentials.

Registering your device:

1. On your Windows device, install the Company Portal using the Microsoft Store: https://apps.microsoft.com/store/detail/company-portal/9WZDNCRFJ3PZ
2. Click ‘Open’ in the Microsoft Store.
3. You will be asked for your University email address, and then presented with the sign in procedure for your password. You will also be asked to authenticate with MFA (Multi Factor Authentication).
4. You will then be presented with the following dialogue. Click ‘Ok’.
5. Your Windows device will then register itself to the University. The Company Portal will continue to monitor your device to ensure that it remains compliant with the security standards set out in the Personal Devices Help Page: https://help.chi.ac.uk/personal-devices.
6. You will then notice the following screen once registered. Click ‘Done’.
7. The Company Portal will open, and you can browse Apps that you’re entitled to install on your personal device. It is from here that you can manage your devices registration with the University.

Removing your device registration

You can unregister your device at any time. Doing so will also remove your ability to access University services from your personal device.

1. From the Company Portal select ‘Devices’ from the left hand panel.
2. Locate your device, select ‘Actions’ and then ‘Remove’.
3. Your device will then be removed from your profile and you can remove the Company Portal app from ‘Apps & features’ if it is no longer required.