Word - Comments


Adding a Comment

To add a comment, first, highlight the text you want to comment on. Then, go to the "Review" tab in the ribbon and click on "New Comment." Type your comment in the box that appears: Illustrative image

Type out your comment and press Ctrl + Enter or click the 'Submit' button to post the comment: Illustrative image

If the document is stored in a personal OneDrive account and you are not the owner, the owner will receive an email to notify them of the comment: Illustrative image  

Navigating Comments

To move between comments, use the "Next" and "Previous" buttons in the "Review" tab. Click "Next" to move to the next comment, and "Previous" to go back to the previous comment. This makes it easy to review all comments in your document: Illustrative image

Comment views

To view all comments in the sidebar, In the "Review" tab, Select bottom half of the "Show comments" button, you can then select between List view and Contextual view. This allows you to see all comments in a list format, which can be especially helpful for longer documents or directly on the page, which is the default view.

If you want to show or hide comments, go to the "Review" tab and click the top half of the "Show comments" button: Illustrative image

Changing your display name

This guide will show you how you can change your name as it appears in the comments of a document, including being anonymous.

The whole Microsoft office suite will default to the name associated with the account used to authorise the usage of Office 365. To modify this:

  •  Access File:  Illustrative image
  • Then Select Options:  Illustrative image
  • Then in the options tab under General, change from the name you don't wish to use, to the name you do want to be visible. In this case: Dan Carline --> Referee *(as that is what I want to be displayed):  Illustrative image
  • This change of author will only affect new comments and will not update pre-existing comments.

(You will also want to check the box that says "Always use these values regardless of sign in to Office" as otherwise, it may default back to the original name during commenting)

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