Syncing a Sharepoint storage area with your device

What is Sharepoint?

Sharepoint is used to store files, folders, and photos in the 'cloud' (Online) so you can access them easily on multiple devices and share them with colleagues, or with people outside the university. Sharepoint is an extension of OneDrive and can be synchronized with your computer locally. You can also access Sharepoint in your browser. 

 

Types of Sharepoint sites:

Sharepoint sites can be generated in a number of different ways and therefore accessing them initially, for the purposes of viewing files or syncing with your local PC, is done differently according to their type.

  1. UOC Staff - (S: replacement service) - Can be accessed by clicking the office 365 waffle and selecting SharePoint:  Illustrative image
  2. Teams - Creation of a Team on Microsoft Teams will creating a "file" area, this is a SharePoint site behind the scenes and will be available to open via Teams to view in browser: Illustrative image

 

Syncing a Sharepoint site:

In order to Synchronize a SharePoint site, you will need to first open the site in your browser.  This is covered in the section above under 'types of sharepoint sites'. 

Once open in your browser, make sure the parent level of the folders you wish to synchronize is selected.

  •  UOC Staff sharepoint:  Illustrative image
    1. Select the department on the left-hand sid
    2. select the first parent level folder within 'department'
    3. Click the Sync button and follow the on-screen popup to "open with OneDrive"
  • Microsoft Teams Sharepoint:
    1. Initially, you will be viewing an individual channel's file area, so click "documents" to return to the parent level and see all folders associated with the team.
    2. Click Sync 

Viewing your files Locally (after Syncing)

Click 'File explorer' on the taskbar at the bottom of the screen (windows 10):  Illustrative image

In the quick access panel on the left you should now see a 'University of Chichester' area which can be expanded, this should contain any folders you have synced:  Illustrative image

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