Borrowing, collecting and returning equipment from Equipment Loans

Booking Equipment #

1. Equipment can be booked via email: equipmentloans@chi.ac.uk please make sure you include: your full name, borrower number, collection and return date/times and list of equipment that is required.
2. Please note you can also book equipment in person, but we still require 24 hours’ notice in advance of booking date.
3. Your email will be responded to on the next business day (please check opening times). Please be aware, we require 24 hours’ notice for all bookings (e.g., if you’re emailing a booking request after we’ve closed on a Tuesday, the earliest you’ll be able to book equipment for is Thursday) the earliest you can book for after we close for the weekend is Tuesday morning (unless it’s a Bank Holiday weekend, then the earliest will be Wednesday morning).
4. Unusual item requests e.g. multiple cameras, extended loans (maximum 2-3 days), out of semester bookings will need an additional confirmation email from your tutor.
5. Requests for collections or returns of equipment outside normal working hours using the lockers must be submitted when booking the equipment and will be considered on a case-by-case basis depending on Loans usage levels.

Collecting Equipment #

1. Please arrive at Equipment Loans at the pre-booked time as per your confirmation email, with your Campus Card.
   As the equipment should have been booked with 24 hours’ notice the equipment should be ready, but your borrower account (includes SIZ &Library items) needs to be clear of all fines and overdue items to issue the equipment.
2. If you have any questions about how to use the equipment, please ask.
3. Please notify Equipment Loans on 01243 816056 or equipmentloans@chi.ac.uk if you are unable to collect equipment on time.
4. If collecting from the Out of Hours lockers we will go through the procedure beforehand when you collect the locker key card.

Returning Equipment #

1. Please make sure you return all equipment including memory cards at the time agreed.
2. Please notify Equipment Loans on 01243 816056 or equipmentloans@chi.ac.uk if you are unable to return equipment on time.
3. Please return equipment in the same state it was loaned (e.g. all cables must be neatly tied, settings on cameras returned to default if altered, equipment placed back in the correct compartments).
   Please ensure that all data is transferred and backups of footage have been made before returning; all files will be deleted by Loans.
   If returning to the Out of Hours lockers we will go through the procedure beforehand, when you collect the locker key card.