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How to send protected emails using message permission rules

In the past when sending emails containing personal data or sensitive information to recipients both inside and outside of the University from your staff or generic email account (@chi.ac.uk), there were no controls regarding where this email could go. It could be forwarded and the contents...
Reading encrypted emails sent from University staff

If you communicate by email with members of staff from the University of Chichester, it is likely you have been sent an encrypted email if it contains sensitive or personal information.

While instructions are provided in the email on how to decrypt the message, a more detailed guide is...
Access your university email via the Microsoft Outlook mobile app
Accessing your university email on a mobile device

Firstly, download the Microsoft Outlook app from one of the following app stores:

  • Outlook for Android
  • Outlook for iPhone & iPad

    • Then, after running the app, log on using your university email address and password.

    ...
    Outlook - Managing your Emails
    Managing your emails - Outlook training videosThis video series aims to highlight the features and tools of Outlook (Desktop App) that will help you to comply with your departmental file retention policies and data protection legislation. We have all become used to having powerful search features...
    Managing the permissions on your Shared Mailbox

    A Shared Mailbox is an email account that does not have a network account password and there is no account to log in with to make changes. Unlike Generic accounts, where permissions management...
    Setting up your staff signature on your University email

    When you send an email, it is good practice for the recipient to know who sent the email along with additional information about yourself. We have provided instructions on this page which show how to set up your Email signature and automatically apply it to all University email communications, ...
    Searching for emails in Microsoft 365

    There are several email and document properties that you can use to find items in Exchange Online and Outlook 2016.

    Exchange Online has limited options for searching without making use of the specified search terms.

    Please visit the Microsoft support page to view all the search terms...
    Deleting and recovering emails in Microsoft 365

    After you delete an email in Microsoft 365, it is automatically moved to the Deleted Items folder. It will remain in there until the Deleted Items folder is emptied, either by using the empty deleted items option or the emptying the deleted items folder when I sign out option.

    However, if...
    How to print an email in Microsoft 365

    Click the option for more actions (usually three dots) in the menu bar

    Choose print

    Confirm you would like to print

    Creating an email contact group in Microsoft 365

    You can create a group to store a list of people you want to send email to. Use this group to send messages to multiple contacts without having to enter each contact separately in the message.

    Groups that you create in your Contacts folder aren't available to other users in the University...
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