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How to send personal data securely using email encryption

When sending emails to recipients outside of the University from your staff or generic email account (@chi.ac.uk), it is sometimes difficult to determine if these emails are being accessed using a secure method.  This is particularly important when the information being sent includes personal...
How to update or change your Office 365 account’s time zone
  • To change time zone for your office 365 account, you must first access your emails via mail.chi.ac.uk (otherwise known as the Office 365 portal). 
  • From your emails, click on the settings cog. This is found of the top right of the screen on the menu bar
  • Once you...
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    How to send protected emails using message permission rules

    In the past when sending emails containing personal data or sensitive information to recipients both inside and outside of the University from your staff or generic email account (@chi.ac.uk), there were no controls regarding where this email could go. It could be forwarded and the contents...
    Changing the default reply setting in Office 365

    The default reply method in Office 365 is reply all (which is different to the Outlook desktop client installed on University computers).

    This guide will show you how change the setting from 'reply all' to 'reply' in Office 365.

  • Click on the settings cog in the top right hand corner...
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    Reading encrypted emails sent from University staff

    If you communicate by email with members of staff from the University of Chichester, it is likely you have been sent an encrypted email if it contains sensitive or personal information.

    While instructions are provided in the email on how to decrypt the message, a more detailed guide is...
    Searching for emails in Office 365

    There are several email and document properties that you can use to find items in Exchange Online and Outlook 2016.

    Exchange Online has limited options for searching without making use of the specified search terms.

    Please visit the Microsoft support page to view all the search terms...
    Turn off the Auto-Complete in Outlook
    Turn off the Auto-Complete List

    Outlook offers “Auto-Complete” suggestions for recipients in the To, CC and BCC fields when composing a new email. These can be very helpful, however it can sometimes result in errors when you’re composing a new email to multiple recipients or groups with similar...
    Make Bcc available when emailing

    Bcc (Blind carbon copy) vs Cc (Carbon copy)

    The option to use Bcc rather than Cc isn’t available by default, but it’s easy to make it appear and it is sometimes more appropriate to use.

  • Any address in the Bcc field will receive a copy of your email without seeing who else has...
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    Setting up your staff signature on your University email

    When you send an email, it is good practice for the recipient to know who sent the email along with additional information about yourself. We have provided instructions on this page which show how to set up your Email signature and automatically apply it to all University email communications, ...
    Outlook - Managing your Emails
    Managing your emails - Outlook training videosThis video series aims to highlight the features and tools of Outlook (Desktop App) that will help you to comply with your departmental file retention policies and data protection legislation. We have all become used to having powerful search features...
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