Sharing your calendar Outlook

Share - completed by the person sharing their calendar

1. From Outlook calendar you can access the sharing invitation in two ways. Both take you to the same window:

  • Either select the Share Calendar button in the ribbon Illustrative image  
  • Or right click on your calendar and select Share then Share Calendar Illustrative image

2. Whichever method you choose, the Sharing Invitation window will open. It looks like an email Illustrative image

3. In the To field, enter the email address of the person you want to share your calendar with Illustrative image

You can request permission to view their calendar by checking the relevant box Illustrative image

4. Choose the level of access you want to give to the person you are sharing with  Illustrative image  More information about these levels is displayed underneath when you highlight one

5. If you want to, enter a message in the box, as you would an email

6. And Send Illustrative image

A message asks you to confirm you want to share your calendar, select OK

Accessing a shared calendar - completed by the person the calendar has been shared with

When a colleague has shared a calendar, the person they have chosen to share it with will receive an email notification

When the recipient clicks on the Open this Calendar button Illustrative image , the shared calendar is added underneath their own Illustrative image

When the box next to the shared calendar is checked you can view it next to yours Illustrative image  or as an overlay Illustrative image  

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