Sharing email folders in Outlook

You may want to share an email folder with someone. Once you have set up the necessary permissions the user will see the individual folder or folders you have given them access to and not your full mailbox.

(Please note: if you want another user to manage your mailbox including inbox, calendar etc, and to be able to send emails on your behalf, it is different and known as delegate access).

There are three stages to sharing an email folder. The first two are undertaken from the email account that wants to share the folder. The third is undertaken in the account that has been given permissions on a folder.

  1. Make the root folder of the email that contains the folder to be shared visible to the user you want to share it with. (This is undertaken in the email account that wants to share the folder)
  2. Set permissions on the folder you want to share. (This is undertaken in the email account that wants to share the folder)
  3. Access the shared folder. (This is completed in the account that is accessing the shared folder)
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