Multiple cost centres for printing

Some staff members have two or more cost centres associated with their printing account.

To be able to select alternative cost centres, additional software needs to be installed on your University computer.

For users of a Windows computer this is a simple, one-click install and the instructions are below.

If you use a University provided Apple Mac please contact the SIZ for advice about using multiple cost centres for printing.

Enabling multiple cost centres on Windows computers

Find the Enable Printing Cost Codes link.

  • On Windows 7 machines this is in the All Programs > Utilities section of the start menu
  • On Windows 10 machines it is an app that can be searched for in the taskbar Illustrative image

Clicking on the Enable Printing Cost Codes link will install the software required for multiple cost codes in the background. After about five minutes you should be able to choose the required cost-centre before you send a print job. You will get a Print Assistant pop-up that will allow you to choose the appropriate cost centre associated with your account Illustrative image

When releasing your print job, you will still be prompted to choose a cost centre when you authenticate to a printer. This is because you might also want to photocopy while you're there and the cost centre you choose will be charged. However, your printing will remain linked to the cost centre you selected at your computer. This is exactly how the system previously worked.

All print jobs that are sent from a computer where this software is not installed will be charged to your default cost centre. To double check your default cost centre, or to remove additional cost centres, please contact printshop@chi.ac.uk

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