What Are Comments and Why Use Them?
Comments in Word allow you to provide feedback, ask questions, or suggest changes without altering the main text. They are essential for collaborative editing, enabling clear communication between reviewers and authors. Using comments helps maintain the integrity of the document while streamlining the review process.
Comments in Word allow you to provide feedback, ask questions, or suggest changes without altering the main text. They are essential for collaborative editing, enabling clear communication between reviewers and authors. Using comments helps maintain the integrity of the document while streamlining the review process.
1. Adding a Comment
- Highlight the text, image, or section you want to comment on.
- Right-click the selection and select New comment or….
- Go to the Review tab on the Ribbon.
- Click New Comment in the Comments group.
- Type your feedback in the comment box that appears in the margin.
2. Replying to Comments
- Click inside an existing comment.
- Select Reply to add your response.
- Replies are grouped under the original comment for easy tracking.
3. Navigating Comments
- Use Previous and Next in the Comments group on the Review tab to move through comments quickly.
- The Reviewing Pane can be opened for a summary of all comments in the document.
4. Resolving or Deleting Comments
- Resolve: Click the Resolve button in the comment to mark it as addressed without deleting it.
- Delete:
- Select the comment.
- Click Delete in the Comments group.
- Use the drop-down menu to delete a single comment, all comments in the document, or all comments shown.
Best Practices #
- Keep comments clear and concise for easy understanding.
- Use replies to maintain context rather than creating separate comments.
- Regularly review and resolve comments to keep the document organized.