Staff - Emailing from Moodle

You can email participants on a module in three ways, through the Announcements activity (sometimes labelled News Forum), through the Participants area, or you can set up a Forum from activities and resources.

Announcements activity (or News Forum)

  • Emails all Participants (participants cannot be selected)
  • Can send attachments
  • All communication is stored in one place in the announcements or News Forum (so as well as receiving emails the students can easily find the communication on the moodle page)
  • Communications can be sent with (or without) a 30 minute time delay to allow for editing.
  • One way communication, students cannot reply

To send an email via this method, click on your Announcements/News Forum link, then click Add a new topic  Illustrative image

Fill in your subject and message and add any attachments by either drag and dropping or click the paper icon above files to navigate to your file.  Illustrative image

If this is an important message that you want to always appear at the top then tick the Pinned box

By default it will post to the forum but not send an email for 30 minutes, this allows you time to edit the post before it emails to all the Participants.  If you wish the email to be sent immediately the tick the Send forum post notifications with no editing-time delay box. Then click Post to Forum, this will post to the forum and send an email to all of the participants.  although this uses a Forum activity, it is set to be one way communication only and students cannot reply to messages.

Using Announcements to Email the wider department through the Departmental page

If you want to send an email to everyone in the department, year groups or all departmental staff or all departmental students then send your message from the departmental page.  If you want to send a message to a module cohort, use the module page.

In Departmental Moodle pages you can also choose the groups you want to send the email to, 'All participants' is the default but you can click on the drop down and select by staff or student or year groups. 

You will not have this choice in individual Module pages

Once you have selected the group you wish then click Add a new topic.

You will then be able to fill in the subject of your email, then fill in the message, then add any attachments you want to send as usual.

Participants area

  • No record of sent emails in the course page
  • Participants can be individually selected
  • Cannot send attachments
  • Sends as email and Instant message (found in the top menu bar of Moodle)
  • Students cannot click reply to email, they can however reply through the instant messages at the top of Moodle.

To send an email via the Participants area, make sure the left hand menu is open (using the button in the top left) and click participants  Illustrative image

You can then select the participants you wish to email or scroll to the bottom of the page and click Select all, and in the With selected user 'Choose' dropdown box select send a message  Illustrative image  Type your message and then click Send.  This message will go immediately to the users email and their Moodle message area  Illustrative image


If you set up a forum then any student subscribed to that forum will receive an email in addition to being able to view the forum.  you can set up the subscriptions so that they can unsubscribe or you can make subscription mandatory - please see the Forums in Moodle help page



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