Scheduling a meeting or an online tutorial or seminar

Tutorial's and seminars can still be held via an online meeting in Skype for Business.  Anyone wishing to arrange an online meeting will need to have Skype for Business installed on their computer and anyone attending a meeting can also join via Skype for Business if they have it installed or via the web app if they do not have it.

Skype for Business can be installed on a personal device from Office365 by following the Microsoft Office for students and staff instructions.

All University computers will already have this installed.

Setting up a Meeting

The meeting will need to be scheduled in your calendar and set to online meeting. You can do this from your email calendar, either via the online version or the desktop version.

Online Version (if you access your emails online)

From your emails you can access your calendar, the calendar icon is at the bottom of the left hand panel

Create a meeting by either double clicking on the calendar where you want your meeting to be or by clicking new event.

Give it a title

If you are inviting individuals add them to the invite attendees field, if you are delivering a session to a cohort then leave attendees blank as we can share the link through the Moodle page.

Set the date and time of the meeting

then click Add online meeting and choose Skype meeting

Then click save, the meeting box will disappear and the meeting will be in your calendar.

Desktop version (if you access your email from the outlook icon on your computer)

Access your calendar by clicking the calendar icon in the bottom left hand corner of the screen

Click New Skype meeting from the top ribbon:

OR

Create a meeting by double clicking on the calendar where you want your meeting to be and choose skype meeting.

Your meeting invite will then have the joining details already (whereas with the online version you have to save it and reopen the invite) 

If you are inviting individuals add them to the invite attendees field, if you are delivering a session to a cohort then click cancel invitation as we can share the link through the Moodle page and this will remove the 'To' field enabling you to save it.

Once you have filled in the subject and the times you can then save the meeting.

Sending a link to a Module cohort.

If you are delivering the session to all of the students on the module then you can copy the link and share it via the announcements in the module page.

Open up your invite, hover over the Join online meeting / Join Skype meeting link, right click and copy hyperlink

 

Then in your moodle page you can either add the Hyperlink somewhere on the page, or send the link via an announcement.

Its a good idea to also send a link to the instructions for joining a meeting - https://help.chi.ac.uk/joining-skype-business-meeting-seminar-or-tutorial)

 

Still need help?