Staff Printing

The printing system at the university is called 'Equitrac'.

When you print a document on-campus you will see an Equitrac popup asking you to 'Accept' or 'Delete' the print job.

At this point you can either go ahead and accept the print job straight away, or wait while the system generates an estimation of cost.

The estimation is not always precise. For example if you print a 10 page document in colour, but only 1 page actaully has colour, then it will only charge you 1 page in colour, therefore cheaper than the original estimation.

Once you accept the job, you can go to any printer on either campus and release it with your personal pin number.

Creating PDFs

Save as PDF

In some applications (like Word or Excel) there is the option to 'save as pdf'.

There is another way to create a PDF in any application. It is called Print2PDF.

Print2PDF

A PDF copy of a document can be created by choosing ‘Print2PDF’ from the dropdown printer list. Once Print2PDF has been selected click on the square ‘print’ button.

The PDF copy will be created and saved to your desktop. The file name will be the date and time it was saved. The file can be opened from the desktop or moved to your H-Drive.

Print2PDF is available in a number of applications.

Printing from a Personal Mac Laptop

1. Download the zipped file at the bottom of these instructions and run Equitrac_Express_Mac_OS_10_B3621.mpkg

2. Click on 'continue':

3. The Equitrac Express Installer will open, click on 'continue':

4. Click 'install':

5. Click 'allow':

6. Once the install has completed and this screen appears click 'close':

7. Back in the zipped file downloaded earlier, open 'EquitracPrinterUtilityX':

8. The menu at the top of the screen should have changed to 'EquitracPrinterUtilityX', under this select 'preferences':

9. Add scorpion.uoc.chi.radnet in the CAS Server box and ensure the other settings match this image:

10. Under file select 'new printer':

11. This New Printer box will open:

12. Enter scorpion.uoc.chi.radnet in the DRE Address box, and click 'Get Printers':

13. Under 'printer' select either:

'uoc-students' if you are a student or
'uoc-printing' if you are a member of staff

14. Click 'select', find RICOH Printer.ppd and select 'open/choose':

15. Restart your Mac

16. When you first print you will be prompted to enter your university network username and password. (This needs to be done every time your laptop is rebooted):

17. You should now be able to print from your Mac.

Attached Files:

MacClient.zip

Printing from a Personal Windows Laptop

If you have a personal laptop running Windows 7, XP or Vista and that can access the internet on-campus you can install the Equitrac printing system on it, enabling you to release printouts from any Equitrac printer on either campus.

You must have administrator rights to your personal laptop
You must be on-campus
Check you have a connection to the internet
Download the EXE file from the appropriate Student or Staff link (lower down)
Run the EXE file (to start the install wizard for the Equitrac printing system)
Follow the wizard through (agreeing to any security prompts)
For "ID" and "Password", use your normal network username and password
Reboot if prompted

After the reboot, you should notice the new UOC Scorpion printer installed, which should be set to default, and ready to print to.

Attached Files:

Student Download,

Staff Download

Printing in an Application (Word etc)

To print from within an application (like Word or Excel) click on the ‘file’ tab in the top left and choose ‘print’. A screen like this one will open. This example is from Word:

The document is previewed on the right.

Under ‘Printer’ your default printer will be shown. In this example it is ‘uoc-printing-admin on Scorpion’. To choose a different printer click on the arrow and select an alternative from the drop down menu. Settings specific to the printer can be set by clicking on ‘Printer Properties’.

Options for the document can also be chosen under ‘Settings’.

Once all the selections have been made click on the square ‘print’ button. The ‘Print Assist’ window will open. Choose ‘Accept’ to send the document to the printer.

Printing, Photocopying and Scanning - In-Depth Guide

Step by step instructions for printing, scanning and photocopying are available to download as a pdf.

Reporting a Printer Problem (Staff)

Please report any printing issues via the Self-Service Portal or directly to Reprographics (Chichester x6451, Bognor Regis x2100).

If a printer is faulty, please remember you can go to any other printer on either campus to release your print job, but please also report the fault as soon as possible.

Setting the Default Printer

The default printer is the printer that is automatically selected in the options when a document is sent to print. For most users, the default printer should be ‘uoc-printing-admin on Scorpion’. If any other printer in your list becomes the default printer, you may need to set it back manually:

To set or change the default printer click on the ‘start’ menu at the bottom left of your screen and choose ‘Devices and Printers’:

The Devices and Printers window will open. Right click on the printer you want to select as the default and choose ‘set as default printer’. A green tick will then appear over the relevant picture.

Next time a document is sent to print ‘uoc-printing-admin on scorpion’ should be automatically selected as the printer.

Your Printing PIN

Some of the new larger Equitrac printers around both campuses have multi functions to:

Print
Photocopy
Scan

Your pin number is used for each feature.

If you don't know your pin number, you can have it emailed to you by locating the Portia channel called 'PIN print, copy, scan' then click on 'Email me my pin'.

It is also possible to scan directly to a USB stick, or scan to your email account (as an attached PDF file).

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