To set up remote access to your university files choose the operating system you will be using to access the files (e.g. that one that is running on your home machine or laptop) and follow the instructions:
You are here
Staff Files
NB. This example uses V: as the CD/DVD drive letter (yours may be different)
Click the Start button and open 
Insert your blank CD/DVD into the drive (closing any AutoPlay popup that appear)
When the V-drive appears in the left window, right-click it and choose Open in a new window
Give the Disc a title or leave as default, then choose 
and click Next
You now have a second Window (which is your burn list) ready to add files to:
You can now highlight files and folders in the first window, and drag them to the burn list:
You will then see the files being copied to your burn list:
When complete you see the dragged contents in your burn list:
If you want to add more files before you burn (perhaps from other folders), then just drag them over in the same way.
NB. If you drag the wrong content, you can safely 'highlight and delete' files/folders from the burn list (this won't delete the data from its original location, however make sure you are deleting from the correct window). Also, at any stage you can clear the entire burn list with 
then start dragging the content again.
When you have added all the files and folders to your list, click Burn To Disc:
Save as PDF
In some applications (like Word or Excel) there is the option to 'save as pdf'.
There is another way to create a PDF in any application. It is called Print2PDF.
Print2PDF
A PDF copy of a document can be created by choosing ‘Print2PDF’ from the dropdown printer list. Once Print2PDF has been selected click on the square ‘print’ button.
The PDF copy will be created and saved to your desktop. The file name will be the date and time it was saved. The file can be opened from the desktop or moved to your H-Drive.
Print2PDF is available in a number of applications.
Once you have been upgraded to Windows 7 you will have:
- Staff - 1GB of storage space on your H Drive for files and folders
- Students - 750mb of storage space on your H Drive for files and folders
To access your work files in Windows 7 click the 'Windows Explorer' icon in the taskbar:
Once opened, you should see something similar to this (the Shared Drive is for staff only):
A diagonally facing black arrow indicates that this option is already expanded, but can be collapsed by clicking on the arrow itself
A right facing white arrow indicates that this option is collapsed, but can be expanded by clicking on the arrow itself
To access your work files and folders click 'documents' which is within 'Libraries':
Or open the H Drive and then 'My Documents'.
Note all four of the following options on the far left:
Favourites
This can be used for frequently used folders. The 'download' folder is there as default. These favourites should not be confused with Internet favourites.
Libraries
Libraries can show you documents from multiple folders
If you keep documents in more than one folder or drive eg:
- H:\My Documents (your standard work folder)
- D:\Docs (an external hard drive)
- E:\My Docs (USB stick)
Then you can add all these folders to your 'Documents Library'. Then all your documents from all chosen locations are shown together in one folder.
Computer
Here you will see all your mapped drives including USB drive and H Drive
Network
Network will not be used and can be ignored.
Microsoft Video
For a more detailed look at accessing your files, including an explanation on how libraries work, this video is available from Microsoft:
http://windows.microsoft.com/en-US/windows7/help/videos/finding-your-files
There is a new file/folder restore service available in Windows 7 which you can use yourselves to do the following:
1 - Restore a current file to an earlier time (within the last four working days)
2 - Restore a deleted file or folder (within the last four working days)
(See both sections lower down for more details).
Students will be able to recover data on their H-drive.
Staff will be able to recover data on their H-drive and S-drive (inc G-drive / R-drive if used).
An automatic backup is taken of this data roughly every hour, between 7am and 10pm, Monday to Friday.
For important restores further back than four working days ago, please request this through the Self Service Portal or the SIZ.
NB. Mac users can login to a Windows 7 machine to recover data
1 - Restore a current file to an earlier time
If you have accidently edited a file and perhaps lost some data, and wish to restore the file to an earlier time that day (or perhaps within the last four working days), you can follow these steps.
E.g. To restore the following file to earlier that morning H:\Documents\Projects\Sports Training.docx
- Right-click the file and choose Restore previous versions:
You will now have a list of previous changes you have made to that file over the last four working days.
Note: if you haven't edited that file in the last four working days it will say: There are no previous versions available
Choose a suitable date and time you wish to restore the file from, and click Open:
The file will open in your default program, which will have the data from the time/date you specified.
If the file has the data you require, either copy and paste the data you need to another document, or click File/Save As (not just Save) then choose any location you wish to save the file (or overwrite your current live file).
NB. If you wish to restore the file without previewing it first, then you would choose Restore instead of Open in the previous step, then confirm if you wish to overwrite your existing file with the one from your backup.
2 - Restore a deleted file or folder
If you have accidently deleted a file or folder on your H-drive or S-drive you can follow these steps.
E.g. to restore a file H:\Documents\Projects\Sports Training.docx
- Launch Computer
- Open your H-drive
- Right-click on My Documents
- Choose Restore previous versions
You will now have a list of previous backups to choose from ranging back about four working days.
Choose a suitable date and time you wish to restore the file from, and click Open:
Another Window appears with the entire backed up contents of your My Documents folder (how it was at your chosen date/time):
- Navigate to the folder that has the file you previously deleted
- Highlight the file
- Then drag it to any live folder to copy it across (restore it):
That's it, your file is restored.
NB. You can also restore whole folders with the same dragging method. Restoring folders will not delete any of your live files; however you will be prompted if you wish to overwrite any live files with the ones from your backup
GOLF